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Faculty Information

The meeting time, location and program

 

The meeting dates and program schedule have been on the web site at http://www.ascbs.us/program_2013.htm  since it was scheduled and posted on our web site just after last years meeting of May 2012. The meeting date was rescheduled to the present dates of the first Friday and weekend in May 2013.

 

Each year the program will be scheduled on the web site in the same way. Already now we have advanced the program of 2011 to Program 2013

 

If you were on last years program, you will be put on the next years program and we hope that you can come each year. But if a faculty member cannot come each year it is entirely understandable and they will be put back on the program when they can come.

 

The program page is accessible from the ascbs.org web site from the index on the home page of that site http://ascbs.us/  on the left column at the bottom where it says   Program 2013.

 

The program can also be reached from the index at the bottom of every page where the link to the program labeled    Program 2013can be found.

 

Changing the title and time of your presentations

 

That program is simply the same program as the year before transferred to the new dates. The names, times, and speakers are the same. They will be changed as needed according to the wishes of each person on the program.

 

It is perfectly acceptable to leave the title and time of the presentation the same as in the previous year.

 

As long as this method of scheduling is working well,  it will be continued.   It is the path that we have taken for the past 28 years.

 

The person who is on the program needs only to let us know through email at ascbsweb@yahoo.com if a change in the time or title of the presentations is desired.

 

Projection of Slides, Powerpoint, and Video

 

We will use the digital projector exclusively each year. That means the film slide projectors and the video tape player will no longer be available. We can play any video on dvd,

 

If you have a video tape you want to show, send it to us here at the breast society a least a month before the meeting and I will transfer it to a digital format and have it ready to project. It can be a modern digital video (DV  tape) or an analog VHS standard size video tape. If you have a super8 video, you can probably transfer it to your computer, edit it and print it out on Dvd as easily or more easily than we can. Right at this moment we do have a super8 video camera  from which to play a super 8 video into a computer as a digital file that can then be transferred to dvd.

 

It should be sent at least a month ahead of the meeting, and so it should be here by April 1st this year. Two or more months is better.

 

However, if it is already on DVD we can project it from there. Be sure to keep a copy in case the copy used at the meeting becomes lost or damaged.

 

We will return the original DV tape or VHS analog videotape to you. We can also record it to DVD and give it back to you in that format as well.

 

For the power point talks, the easiest way to have it ready to project is to bring it on a cdrom. Keep a second cdrom copy with you in your brief case or luggage in case something happens to the one that you give to the projectionist.

 

It is easier for the projectionist to project from a cdrom than from a lap top. But laptops are welcome if you want to hook it up and do the projection of the slides yourself. Since most of the equipment is of the pc type, the Macintosh or apple type of lap top might not connect properly to project.

 

A cdrom costs about 39 cents or the same as a postage stamp. Hopefully, you will not want the one you give to the projectionist returned to you. Unless you object, it will be expected that you wish to have the powerpoint slides or your presentation available and published on the web site for other surgeons to see and for posterity.

 

The same can be said for a Dvd of a video. A blank recordable Dvd only costs about 50 cents. So if possible, keep a copy for yourself as a backup and if you can, let the projectionist keep the one you give him/her to project at the meeting.

 

Dvds of videos of surgery that you make or show will not be copied or distributed by the society without your permission. It is a gift to the all of us and helps to fulfill the purpose of the society when a surgeon does allow the copying and distribution of a video he has made. It is widely appreciated by everyone.

 

Please write your name and title of the presentation on any cdrom or Dvd that you bring to have projected.

 

Bringing a lap top

 

We will have blank cdroms and at least one usb memory transfer stick so that  the powerpoint presentation can be placed onto one.  Then it can be shown from the memory stick or cdrom using the projector that is already set up. This should be taken care of by each speaker hours before the scheduled speaking time, so there is no delay.

It is best to bring the presentation or talk on a cdrom, ready to give to the projectionist as soon as the speaker arrives.

If there is a laptop with the presentation to be made in one or more powerpoint files, the file can be downloaded to a cdrom or the usb memory transfer stick that we can provide. The speaker's copy of the presentation on the lap top is not disturbed by copying it onto a cdrom or usb memory transfer.  This should be done hours before the talk is to be given.

It is much better if the files to be shown are already on a cdrom ( which cost no more than a postage stamp) and are given to the projectionist hours in advance of the scheduled time of the presentation.

Laptops differ and many use the mac. We cannot unhook our projector and hook it up to someone's laptop. It takes too much time - maybe only 5 + minutes, but in that time everyone is waiting. Then when the persons talk is done, the projector must be re-hooked to the computer and may take another 5 or more minutes. If that happened with 20 talks more than two hours could be wasted waiting.

So if a speaker wants to bring a lap top and not a cdrom, or a memory stick  for the presentation,  then the person should bring their own projector, and that can require disturbance of the meeting too. So that is not a good solution. So please don't do that. If it is disturbing to the meeting or causing the audience to wait the master of ceremonies will just go ahead with the next speaker who is ready.

The projectionist will not disconnect the projector from the computer that is being used to show the slides.

It is preferable to skip a talk rather than have everyone waiting for projector transfer.

Since the person with their own computer knows that the timeliness of each projected sentence or slide is important, there is a natural tendency to want to do it from their own lap top.

Now, at this time,  we have a reliable remote control that allows for the advancement of each slide of powerpoint and is controlled at the podium by the speaker. It has not failed and we have backup batteries.

But if the remote control did fail or get stepped on, the projectionist can advance each slide or topic for each speaker as needed. This can be signaled by the tap of a finger on the podium, by the speaker,  rather than saying the spoken words "next slide" - which are  more distracting to the audience than a gentle finger or pen tap on the podium. The tap should be done with about 3 seconds of notice to the projectionist before the topic or slide is to be advanced.

These things are all understood by the regular faculty. It is and has been described on the faculty info page of the web site at ascbs.org.

If a speaker has not turned in what is to be projected to the audiovisual persons, and waits till it is their time to speak, and we have the next part of the program ready, the master of ceremonies will go on to the next person who has turned in their presentation and is ready so the audience is not kept waiting.

The speaker that should have been ready and was not, can usually be heard at a later time.

It's ok if someone gets left out because they were late or not ready. Could happen to anyone. Sometimes there is illness or just that the traffic is real bad. If it happens,  it is ok. It doesn't make any difference. The presentation can be made at another meeting or another year - or whenever it is convenient and the speaker are able to be ready.

 

Plans for the future

Our goal should be to have a web site that shows all the complications that we have seen and how they can be prevented or repaired. This would mean hundreds of pages of presentations of cases. 

It is good to have a copy of the power point presentations on the web site each year. Sometimes though, they show just the pictures without much description or comment. And when only pictures can be seen and there is no written explanation or audio of the presentation that can be heard, much or all the explanation of what is being shown may be missing.  

This year we have been authorized by Past Presidents McMenamin  and Shumway to have a second digital projector so that a power point program can be shown on one screen while a DVD or digital video recording can be projected on another screen at the same time. This has now been purchased.  

The digital video can be projected with the power point inside the power point on the one screen, as you have seen Jan Saether do for the past four years. But for a large video to be running continuously while a power point  talk outline is continuing to be shown might be best done with two projectors and two screens. This is now available. We will have two screens and projectors available for each speaker. Any suggestions will be appreciated.

Click Here for more information about the Frequently Asked Questions and the History, Mission and Purpose of Ascbs as well as answers to FAQ - Frequently Asked Questions -  regarding the management of the yearly meeting and program.

On the next page, from the link below, there is a lot more explanation of how the organization got started and how it is similar and different from other organizations.

Next Page is History, Mission and Purpose of ASCBS

 

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 Program 2013 l Program 2014  Program 2015
  1984-2014 American Society of Cosmetic Breast Surgery  Last modified: May 22, 2014